How to Obtain Canadian WW2 Military Service Files

My Father in WW2

World War 2 Canadian records are restricted. But they can be accessed and they can include documentation about enlistment, discharge, military units served with, and may also include other documents concerning medical history, medals awarded, personal evaluation reports and dental charts.

Library and Archives Canada holds military service files for those who served after 1918. Their website explanation of who can access what files and how to obtain them is a bit confusing, so I'll share  with you what I did to send for the military records of my father's brother, Clarence E. McGinnis. I knew Uncle Clare had been in WW2 as I have several photos of him in uniform. But I never knew where he served, what unit he was in, or what he did during the War.


I wrote a one page letter requesting the complete military service files for [individual's name] who was born [individual's full birth date or estimated year] in [name of city/town plus county and province in Ontario] to parents [names of father and mother].
 

Uncle Clare in WW2

 
I included my uncle's death date and a photograph of his tombstone as proof of death. Interestingly enough they actually returned the photo to me!

That was it. I mailed the letter and photo to

ATIP and Personnel Records Division
Library and Archives Canada
395 Wellington Street
Ottawa, ON  K1A 0N4

You can also fax your request to them at this number: 613-947-8456

Your request can be written as a letter or you can print off a blank copy of the Application for Military Service Information form [PDF 663 KB]  which should be filled in, signed and sent by mail or fax. 

Using the ATIP Online Request service is another way to submit requests.

 

After a wait of about 5 months a very large package arrived with Uncle Clare's complete military file. I estimate there are about 80 or more pages.  The wait was not unexpected as it is made clear on the Library & Archives Canada website that they are backlogged and requests can take up to 6 months to fill.
There was a lot of interesting information in the military file for Uncle Clare - such as details of his work history prior to enlisting. It include what he was paid! I wish my dad's files had been as complete.

 
 

I am really pleased to have some more details to add to my knowledge of my uncle. I knew him quite well but he never spoke of his military service or his early years. I suppose I was too young for him to think I'd be interested.
 
Plus he was quite old-fashioned regarding males vs females and since I was a female he'd be less likely to talk to me about what he would consider "man stuff"  
 
But I'm really enjoying reading through his files to find out where he went during the war (to England and France) and what he saw and did during that difficult time.

For WW1 personnel files you will be able to view these online very soon. Library and Archives Canada is busy scanning and uploading the full files to the online CEF Searchable database.

A Canadian Case Study Part 3

Continued from Parts 1 and Part 2 of A Canadian Case Study

 Further Research Avenues

William should be found in 1861 Ontario census or in 1861 England. Many of the 1861 census returns for Ontario are missing so we can't conclusively say he was not in Ontario that year. A search of English records for 1841 and 1851 may find him with his parents. I would search under his parents' names, but realize that Delia can be a nickname for Bridget and that Bridget may be an Irish name.

Of course there's always the chance that William's parents also came to Ontario. If so, they might be found in the online records.

I'll continue sharing my research into William pre 1868, and William's parents, John and Bridget Stephens,  in Part 3

Develop a Working Theory

Looking for John & Bridget in 1851

After I said that there was always the chance that William came to Canada with his parents I decided to search Essex County for John and Bridget Stephens in the 1861 and 1851 census. I believe I may have found them in Malden Township in 1851. That makes good sense as William probably met his first wife Elmira close to her home. She's two pages away from the Stevens family that year.

They are listed as John Stevens [sic] born England, aged either 54 or 34, a Pensioner and his wife Bridget, born England, age 52 or 32. She is Roman Catholic, he is Episcopalian. This clue about their religion might help you to locate church records for the family.

There is a John Stevens age 7 or 1, as well as a William Stevens age 12 on the same page. Just to throw a twist, they are both listed as being born in "Canada". Both boys are listed as Roman Catholic which does make sense if their mother is Bridget. It is very difficult to know if they are living in the same house as John and Bridget because the census page entries are a bit different.

Usually on the second sheet of 1851 you see how many are in each family by checking for an entry for type of house - log, brick, shanty..... whenever there is a new type of house listed, that's a new family unit. On this particular sheet, there is no entry for type of home until the 25th person. So I am not sure who the two boys are living with.

I did find a William Stevens in Malden in 1861. He is age 17, labourer born England living with a family that is not his. He was probably a farm labourer living with a local farmer. He is listed as Roman Catholic. The change in religion from 1861 to 1871 doesn't concern me greatly as that was not uncommon. Perhaps his mother raised him as Catholic but once he married he switched. My own Irish McGinnis ancestor did the same thing.

It may be quite challenging to prove that the John and Bridget I found in 1851 are your William's parents but I would use my find as a working theory. A working genealogy theory simply means you must set about to find evidence that will prove or disprove your  theory.

I suggest you continue researching this John and Bridget and see what you can discover about them. There may be a piece of the puzzle hiding in the records that will link your William to them or put them out of the picture entirely.

You might also consider hunting for the birth of William in English records. You can use FreeBMD to search the indexes for a birth for the period 1837-1983. 

This has been a fun and challenging query to work on and I hope you can continue to research and find new information. 

A Canadian Case Study Part 2

Wildcards are Your Friend! 

Continued from Part 1 of A Canadian Case Study

Elmira's Death

Using Ancestry.com I searched first for Elmira's death. Using wildcards for both first and last name, I typed *lmira Ste*en* into the search engine, with keyword "Essex" and date of death 1873 +/-2

*lm*ra allows for variant spellings of Almira, Almyra and Elmira, Elmyra
Ste*en* allows for variations in the surname such as Stephens, Stephen, Stevens and Steven

And there she was. Almira died 12 Mar 1872 of consumption which she had for 9 months. The informant was William Stephens of Anderdon, so we know it is the right person. I'm already suspecting that little Annie may also have died of the same disease as it was very contagious. But back to Almira. She is listed as having died at age 23 years and 7 months and was born in Malden Township Essex.

Clues: We can look for Almira in the 1861 and 1851 census for Malden Township. But I want to hunt for Elmira's marriage to William first.

Elmira's Marriage to William James Stephens

 When I found Elmira's death record, Ancestry.com very nicely gave me some "Suggested Records" for individuals they believed might be Elmira. I've learned not to ignore these but to check them out. The first thing I noticed was that there was an Almira Lane listed in 1851, 1861 census and the Ontario Marriage Records. I've shown you this in the image below.

Suggested Records for Almira

And bingo, what appears to be her marriage to William. He's been transcribed incorrectly as Shephard instead of Stephens but we can be 99.9% certain it is him. There's no image attached so if I were you I would get the original image from the Archives of Ontario or a local FamilySearch centre to verify.

But here is what the transcription showed: William James Shepherd [sic] age 25 born England s/o John and Bridget, Willliam living Anderdon married Almira Lane, age 23 d/o Levi and Patience, living Colchester. They married 10 Nov. 1868 in Amherstburg Township in Essex

To learn more about Elmira you can look at the 1851 and 1861 census for Almira Lane in Malden Township. 

Little Annie's Death?

I may have found little Annie's death. She is recorded in Ancestry.com Ontario Death records as Sarah Almeda Stephens but after her first name Sarah, it appears the name Ann has been written and then crossed out with one line. The reason I believe this may be little Annie is because she died of consumption at age 3 years, 6 months in October 1873,  she was born in Anderdon and the informant was William Stephens, farmer

To be absolutely sure this is the correct individual we could hunt for her birth registration under Ann or Sarah or even Almeda. You do need to verify that this is not a different child and a diffferent William Stephens

Summary

So what have we learned from these records?

William was in Ontario at least by November 1868 when he married Elmira/Almyra Lane in Essex County.

Elmira died in March 1872.

William & Elmira had one daughter known who was born in 1870 probably in April and who died in October 1873.

William remarried in 1875. At both of his marriages he gave his parents' names as John and Bridget.

William was a farmer and thus a search of land records is warranted. Finding out when/if he purchased land in Essex Co. will provide a better timeline for immigration

Continued in Part 3

A Canadian Case Study Part 1

Mixups & MisTranscribed Records, Oh My!

Michelle (Stephens) Hutchinson sent Olive Tree Genealogy a great puzzler from her family tree. Here is Michelle's email which I've edited slightly for length.

I've hit a bit of a brick wall in my search for my 2nd Great Grandfather William James Stephens, and I was hoping you'd be able to provide some direction. 

 I've told that he may have immigrated from England to Canada due to a scandal with a scullery maid, or that he was hanged as a horse thief.

Over the years, I've been able track down some information about him, but have never been able to get any details about his life before Canada.

William James Stephens, at 28 years old, first shows up in the 1871 census in Essex County Ontario, along with a woman who is most likely his first wife, Elmira at 23 years old.  William's age here is most likely a miscopy, and should have been 26 years instead, as all further records point to a birthday in 1839 or 1840.  I have not been able to track down the marriage certificate for this.

Next, he appears in a marriage record as a Widower in 1875, marrying my 2nd Great Grandmother Annie McLean.  They spent the rest of their lives together in Essex county.  In this marriage record, his parents are listed as John and Bridget Stephens, and his birthplace was England.

I've been able to prove that he was not, in fact, hanged as a horse-thief through his death certificate from 1906 in Essex county.

I haven't been able to find any details about his first wife (Elmira) other than her appearance on the 1871 census... and can't confirm if she came over with him or if she met him in Canada

So the questions I'm trying to answer are:

1) Who was Elmira?

2) Where was William James Stephens living in England before his immigration to Canada?

3) Was there in fact any controversy in his life?

Could you offer any suggestions on how to answer these three questions?

Olive Tree Genealogy Answers:

Thank you for outlining what you have found and what you want to know. That's a great help when posting a query. I can answer question #1 as I've found the marriage record of Elmira and your great grandfather William James Stephens and several other records concerning her. I believe I may also have found William's parents but that find needs to be verified.

Finding Clues and Figuring Out Where to Look Next

First I had a look at that 1871 census you mentioned. I wanted to see if there were clues that might have been overlooked. My first step was to head to Ancestry.com to view the census image for myself.

You are right to not worry too much about age variations. Sometimes it is a simple misunderstanding of the census taker's question, sometimes it is not the individual giving the answer and sometimes an individual did not know his/her exact age or birth year!

Elmira's birth location is given as Ontario so that's an indication that she and William met and married in that province. I made a note to hunt for their marriage certificate.

But I wanted to keep studying the 1871 census first - and there's another clue for future research - the fact that William is noted as a farmer. Most farmers owned land. And an immigrant from England wanting to being farming would almost certainly purchase land shortly after arrival.

Land Records - A Valuable Resource
So a search of land records would be in order. It's probably too late for him to be entered in the CLRI (Computerized land record index) but I'd start there anyway. That would give you a precise land location if he's the first time owner of the land. From there you'd get the Abstract Indexes to Deeds to find out when his name first appears as being on the land.

This would help narrow the timeline for his immigration.

Immigration

Unfortunately there are no comprehensive ships passenger lists of immigrants arriving in Canada prior to 1865. Until that year, shipping companies were not required by the government to keep their passenger manifests.  There are however lists that survived and other records which replace those passenger manifests. You can view a complete list of what is available and where it can be found, both online and off, at Filling in the Gaps

These alternate records include Shipping Company records, Immigration Agent records, Steamships on the St. Laurence records and more.

More Clues

A third clue is the birth of his daughter Annie who is shown as age 1 in the 1871 census. Finding her birth registration (if it was recorded) might give you more details for William and Elmira. Sometimes birth registrations have exact residence (land) locations of the father.

Little Annie provides us with more places to research. Since she doesn't appear in the 1881 census with her father and his second wife, it is probable that she died between 1871 and 1881. Finding her death certificate may provide new details on your family. 

Another clue, not found in the 1871 census, but which you gave me in your email, was that William was listed as a widower when he remarried in 1875. This means that Elmira died between the taking of the census in 1871 and his second marriage in 1875. So the next step would be to look for her death registration on Ancestry.com

Looking for Elmira and William

Now we have several clues and ideas of where to look next in the online records. Let me walk you through what I did to find more on the family. I'll share my steps and the outcome in Part 2 of this Case Study.

Finding an Ancestor in Upper Canada (Ontario) pre 1871 - Part 3 of 3

Rory wrote to Olive Tree Genealogy with this intriguing question:

I am reseaching a William Hanley. According to his obituary:

 " Mr. Hanley was born on May 4th 1857 at Buffalo Wellington County Ontario son of the late Richard and Elizabeth Hanley."

 The only village I can scare up is Buffalo Heights but that is in Peel Co. Any assistance is greatly appreciated.

Some queries grab my interest and make me want to dig in and do some sleuthing. This one did. My hunt online was challenging so I thought I'd share with my readers the step by step of what I did and what I found.

DON'T OVERLOOK CLUES 

There's one clue I hadn't followed up on - the birth location Ellen gave when she married. She said she was born in Stratford which is in Perth County. Since she was born circa 1859 I might find her with her parents in the 1861 census for Perth County.

BINGO! Here's what I found on Ancestry.com in Ellice Twp, Perth Co. Ontario in 1861

* Richard Henley [sic], farmer, born Ireland, age 31
* Elizabeth, born UC (Upper Canada now Ontario) age 20
* Wm (William), born UC, 3
* Michel [sic], born UC, 2
* Elin [sic], born UC, 1

They are Roman Catholic. And there we have the family as I suggested. Father born Ireland, mother Canada - agrees with census records I found. My working theory is, I believe, proven correct to a point. We can see that William, Michael and Ellen are siblings and children of Richard and Elizabeth. But we don't have proof that Richard and Elizabeth died. The siblings were living elsewhere in 1871 but their parents may have been impoverished and unable to care for them.

WHAT TO DO NEXT

1. Look for a marriage record for William Hanley. He married in Saskatchewan and finding his marriage record will be proof positive if his parents are listed as Richard Hanley and Elizabeth (Lizzie) Tracey

2. Now there are more clues now to try to find the parents Richard and Elizabeth. We know her surname (Tracey) and we know she was born in what is now Ontario circa 1841. And we have the witness William Tracy at Ellen Hanley's marriage in 1878. He may be an uncle or a cousin. I would research the Tracey family in Perth and in Wellington Counties.

3. Look for the closest Catholic Church in Ellice Township to hunt for a possible marriage record for Richard and Elizabeth, also for baptisms of their children. Since the children are 1 year apart in age, it's very likely that Richard and Elizabeth married shortly before William's birth. So that narrows your timeline for a search.

4. Since Richard is listed as a farmer in the 1861 census, you may be able to find him in land records. Try the CLRI (Ontario Land Record Index) for his name. Often men bought or sold their land to family members so with luck you may learn more about the Hanley family if you can find Richard. At the very least it will give you a precise location for land and the dates he bought and sold it. You could also try a search of the UCLP (Upper Canada Land Petitions) to see if Richard filed a petition.

5. I would also continue researching the siblings of William. Searching the siblings - their spouses and families can often result in an invaluable clue being found. For example the obituary for either Michael or Ellen might provide many genealogical tidbits about their parents.

Finding an Ancestor in Upper Canada (Ontario) pre 1871 - Part 2 of 3

Rory wrote to Olive Tree Genealogy with this intriguing question:

I am reseaching a William Hanley. According to his obituary:

 " Mr. Hanley was born on May 4th 1857 at Buffalo Wellington County Ontario son of the late Richard and Elizabeth Hanley."

 The only village I can scare up is Buffalo Heights but that is in Peel Co. Any assistance is greatly appreciated.

Some queries grab my interest and make me want to dig in and do some sleuthing. This one did. My hunt online was challenging so I thought I'd share with my readers the step by step of what I did and what I found.

DEVELOP A WORKING THEORY

This is where I develop a working theory. My genealogy brain, experience and intuition immediately think "Hmmmm.... two Hanley boys living with two families who are almost certainly related... and both boys are Irish Catholic... it's possible that they are brothers and their parents are dead"  This is what I call a working theory. It's a "guess" based on clues and I'm going to now try to prove or disprove my theory.

PROVE OR DISPROVE YOUR THEORY

But first I had a look for a Richard Hanley in Wellington County. There was a Richard and Elizabeth Handley living in Wellington in 1871 census but not in Peel Twp and they were aged 80 and 78, far too old to be the parents of William. As well both were from England, not Ireland and were Methodist not Catholic. I can rule them out.

But what did come up in the Ancestry.com search results was the  marriage of a 19 year old woman named Ellen Hanley. Ellen gave her parents names as Richard Hanley and Elizabeth Tracy. Her birth place was noted as Stratford which is in Perth County but she was marrying in Peel Twp., Wellington County. I wondered where Ellen Hanley was in 1871. I search found her as a 10 year old girl living with the O'Grady family in Peel Twp, Wellington Co. Ellen was born in Ontario and was a Roman Catholic of Irish origin.

EXPAND YOUR THEORY AND YOUR SEARCH

A 10 year old girl would not normally be found living with another family unless her parents were deceased. And thus my working theory expanded to suggest that Ellen was a sibling of Michael and of William.

I liked that Ellen's parents were Richard and Elizabeth and that she was the same religion and ethnicity as William. My search now expanded to records other than census. I checked births, marriages and deaths and other online records.

Eventually I found a marriage record on FamilySearch dated 1893 in Aurelius Michigan for Michael J. Hanley, age 29, born Canada, son of Richard Hanley & Lizzie Tracy. It was a second marriage for Michael.

NOTE YOUR PROVEN FACTS

So now I have proof that Michael Hanley and Ellen Hanley were siblings and were living with other families in Peel Twp, Wellington County in 1871. I still believe that William is their brother. The circumstantial evidence for this is the proximity of William to Michael in 1871, the fact that they were both living with families with the same surname (probably related), and that both had parents named Richard and Elizabeth.

Further research showed that Ellen settled in North Dakota circa 1880 which explains why she is not found on the 1881 census for Canada. In census records in USA she states her father was born Ireland and her mother in Ontario. Her grave is found on FindAGrave.

Michael can be found in Michigan records and the 1920 Census for Lansing Michigan indicates he immigrated circa 1881.  He notes his father being born Ireland and his mother in Canada

William is found in Boissevain Village, Manitoba in 1901 although in this census he is listed as Presbyterian. He appears to have gone to Manitoba circa 1882 but I have not found him in 1881. By 1892 he had moved to Saskatchewan.


To be continued...

Finding an Ancestor in Upper Canada (Ontario) pre 1871 - part 1 of 3

Rory wrote to Olive Tree Genealogy with this intriguing question:

I am reseaching a William Hanley. According to his obituary:

 " Mr. Hanley was born on May 4th 1857 at Buffalo Wellington County Ontario son of the late Richard and Elizabeth Hanley."

 The only village I can scare up is Buffalo Heights but that is in Peel Co. Any assistance is greatly appreciated.

Some queries grab my interest and make me want to dig in and do some sleuthing. This one did. My hunt online was challenging so I thought I'd share with my readers the step by step of what I did and what I found.

As Rory discovered, it looks like there's some kind of error or mixup in William Hanley's obit. That's often the case with an obituary. You can't trust it 100% unless the deceased wrote it personally before death! Otherwise it is simply someone else's recollections.

But since Wellington County is mentioned specifically, my intuition was that William did indeed live or was born in Wellington County. Ontario Vital Records did not begin until 1869 so we won't find William's birth registered. Rory could look in church records once William's religious affiliation is known.  Luckily that is found on Ontario Census records so that's where I'm going to look first.

USE WILDCARDS WHEN SEARCHING

As many of my readers know, I like to begin with Ancestry.com. A search there for William Hanley did provide some results. Once on Ancestry I used wildcards and typed Will* H*n*l*y into the search engine. The wildcard * in his first name will find variations such as Will, Willie, Willy, and Wiliam. The wildcards in his surname will find Henley, Henlay, Hanlay, Hanley, Hanly, Henly, and variations with a "d" such as Handley.

I also added an approximate birth year of 1857 +/-2  That will allow for any discrepancy in his age in census or other records. I could have chosen +/- 5 but I like to start with a narrower search and then expand it if I don't get results.

I then added the keyword "Wellington". I don't put this in the location field as I find that very unforgiving and it will not return as many results as putting the location in the keyword field instead.

CENSUS RECORDS

The search terms yielded 3 results - 2 were duplicates so what I had was an 1871 census for a William Hanlay in Peel Twp, Wellington Co.  and a 1901 census for a William Hanley with the wrong birth day/month and year, and living in Ottawa with a wife Alice. I liked the look of that 1871 census so I went to view the image.  It showed 15 year old William, a Catholic of Irish origin, born Ontario and living with the Conolly family.

Interestingly, only a few names away on the image was a Michael Hanley, age 12, also Catholic of Irish origin and born Ontario living with another Conolly family.

To be continued....

Analysing Clues to Help You Figure Out Where to Search Next (pt 2)

Sherri asked about her grandfather's death and I posted the first part of my answer on this blog on October 17th. Here is the second part of my answer:

I have been looking for information for about 5 years about my grandfather who is named Burrell Charles Ball first married to Doreen Roxie Morcombe (from Omemee) and then afterward I think Estelle Ball was his wife.  Burrell’s brother I know was from Emily Twp, Albert and he died a few years back and Burrell died around 1993 but I do not know when, where, how etc. 

Also Russell Charles Ball was their father and I believe he lived in Lakefield but there is little information about any of them.  I know there was a fire in Russell’s Lakefield home where he had Burrell, Albert and Barbara E. Ball (I think).  He was married to Julia Secreta Wood that I believe died when she was young.   Where can I go to find out more information?

Olive Tree Genealogy Answer:

Hello Sherri. Since you did not provide an estimated year of birth for Burell, I had to hunt on the 'net to find some mention of him.  Luckily I happened on one of your message board posts where you stated he was born circa 1920 and, best of all, that he was in WW2.

His military service is a great clue and means there are a number of steps you can now take:

Step One:
Did you know that you can send for his military file from Library and Archives Canada? This will give you lots of detail about your grandfather, and may include his death date and location.

Step Two:
Also you can search the online records of the Legion Magazine's Last Post. These are death notices for servicemen and women. Burell is found - just conduct a search under his name. His death date is given as November 14, 1992 (no location). So if he were my ancestor my next step would be to write to the Legion Magazine and ask if they have any other information on Burrell.

Step Three: 
Write to the Legion Branch (Haliburton) where Burrell was a member. Ask if anyone remembers him or if there is more information available. 

There are other steps you can take even with the few clues you have given me.

Step Four:
Send for Burrell's birth certificate from the Registrar General in Thunder Bay.  This will give you an exact date and location of birth, as well his parents' names and ages. With any luck the info found there will lead you to finding his parents in the 1911 census or in earlier records.

Step Five:
Lakefield is in Peterborough County so I would write to the Peterborough Museum & Archives and ask if they have any information on the family.

Burrell's Parents
Now, turning to Burrell's parents. You don't seem to have found the information available on Russell and his wife Julia. Ancestry.com has Ontario marriage records to 1927 online. The marriage of Russell Charles Ball age 29 to Julia Secreta [sic] Wood age 19 is found in Peterborough County 6 June 1917.  You will want to obtain this record. Julia's middle name appears to be a mistranscription of the actual name given in the image.

 Ancestry.com has very nicely shown that there are other records online for Russell and Julia - namely Russell's birth, 1891 census, 1901 census, 1911 census, Julia's birth and her death. Their places of birth and parents' names are found in the record of marriage record.

Next, since Lakefield was mentioned by you, why not search the online Lakefield Cemetery website? I did, and found Charles Russell Ball, Julia and several other Ball burials. You may be able to match some of them with whatever you find in the census records. This will give you some family groups with dates.

Summary:
Going clue by clue I've now found Russell Charles Ball's birth record, marriage record and burial. Each new bit of information was a clue I used to find another bit. I have also found his parents' names and  their deaths too. Their deaths provided me with their locations of birth.

There is much more available online but I'll leave you the fun of following the trail I started for you.

How to Analyse Clues in Genealogy Records (Pt 1)

Sherri sent a query to Ask Olive Tree about her grandfather's death:

I have been looking for information for about 5 years about my grandfather who is named Burrell Charles Ball first married to Doreen Roxie Morcombe (from Omemee) and then afterward I think Estelle Ball was his wife.  Burrell’s brother I know was from Emily Twp, Albert and he died a few years back and Burrell died around 1993 but I do not know when, where, how etc. 

Also Russell Charles Ball was their father and I believe he lived in Lakefield but there is little information about any of them.  I know there was a fire in Russell’s Lakefield home where he had Burrell, Albert and Barbara E. Ball (I think).  He was married to Julia Secreta Wood that I believe died when she was young.   Where can I go to find out more information?

Olive Tree Genealogy Answer:

Hello Sherri. Since you did not provide an estimated year of birth for Burell, I had to hunt on the 'net to find some mention of him.  Luckily I happened on one of your message board posts where you stated he was born circa 1920 and, best of all, that he was in WW2.

His military service is a great clue and means there are a number of steps you can now take:

Step One:
Did you know that you can send for his military file from Library and Archives Canada? This will give you lots of detail about your grandfather, and may include his death date and location.

Video: Showing a Finished Family Tree Book Created on Shutterfly

2:12 p.m. Eastern Time

LIVE on #Periscope: Showing a finished family tree book using Shutterfly

This video is now on Periscope TV for the next 24 hours. You can also find it on my Olive Tree Genealogy YouTube Channel as  Creating a Memory Book in Shutterfly (Tutorial 4)

Easy Steps to Creating a Family Tree Book

Are you eager to create a beautiful book of your family tree to share with relatives? 

There are several online self-publishing websites where you can create such a book. The one I use most is Shutterfly so I've put together a series of step-by-step videos to walk you through the process.

The videos are freely available on my Olive Tree Genealogy Youtube Channel

Enjoy and have fun!

Creating a Family Tree Book in Shutterfly (Tutorial 1)

Creating a Family Tree Book in Shutterfly (Tutorial 2)

Creating a Family Tree Book in Shutterfly (Tutorial 3)

10 Steps to Searching the Irish Catholic Parish Records When You Only Know a County of Origin

By now most of us with Irish Catholic ancestors have been to the awesome new database of all Irish Catholic Parish Records published online by the National Library of Ireland. (See If You Have Irish Catholic Ancestors Today's Your Lucky Day)

The records are not indexed or transcribed and thus there is no search engine where you can simply type in a name to see results. Instead you search for your parish of interest and then scroll through the images to hopefully find the record you want. 

But what about those of us who don't know the parish our Irish ancestors were in? What about those, like me, who only know a county of origin? Well, I have developed a plan for methodically and carefully searching the records in a somewhat organized fashion. 

Faded page of Parish Records

Be aware before you begin that many of the records are so faded they are illegible. Many have terrible handwriting which is cramped and difficult to read. You can use the controls provided with the images to increase or decrease the contrast, to enlarge the images and to increase the brightness. 

Step 1: Look at what you know or what family lore has indicated. In my McGinnis family we have two family stories. One branch of the family who settled in Ontario circa 1833 says the family was in Belfast. My branch also says Belfast. Another branch has a photo of their  ancestor and on the back it says Katesbridge. 

Since I don't want to just start frantically searching all of Co. Down or Armagh, I needed to find out what Parishes cover Katesbridge and Belfast.  Of course I googled it! After quite a hunt I figured out that Katesbridge, Co. Down is in the Parishes of Newry and Drumballeyroney. Belfast city has 15 different parishes so I decided to start with Newry, then Drumballeyroney

Step 2: Next stop was National Library of Ireland where I typed in the parish name (Newry) in the search field. The page that loaded gave me the list of microfilms available for Newry and the dates for the surviving records. I am searching for several baptisms ranging in years from 1807 to 1831 and one baptism circa 1844-1846. Newry had some of those years so I simply began scrolling through the online images until I finished 1825. 

List of Microfilms for Newry Parish

Step 3: When I completed Newry, I went to Drumballeyroney which I learned is also called Annaghlone. Their baptisms started in 1834 and go to 1851. 

Step 4: Use the Filter Tool! I needed to jump to 1844 so I clicked on the microfilm and immediately used the Filter Tool. (Filter Events/Dates). By choosing Event=Baptisms and Year=1844 I was taken to the exact page to start my search.
 

Filter Tool

Step 5: Both Newry and Drumballeyroney came up empty for me so I turned to Belfast. Of the 15 parishes in Belfast city only 8 have surviving records and of those 8 only 2 had records early enough for my needs. That search also had no results for me. Now came the tricky part - figuring out where to search next.

Step 6: I extended my search to parishes near Belfast and Katesbridge. To do this I used  the map found with the online parish records. Click on "Go to Map" at the top right of the screen, right beside the search engine where you can enter the parish name. 

By clicking and drilling down you can get a map of parishes. I printed this map and put a red star in Newry.  I began systematically began searching adjacent parishes.

Newry Parish and Adjacent Parishes

My goal is to search a wide range of parishes surrounding Newry, Belfast and Drumballyroney. That means I must move on to Step 7.

Step 7: Using GenUki I was able to bring up a list of adjacent towns to Katesbridge. I can do the same for Belfast. This will help me decide which might be where my McGinnis ancestors lived or worshipped. I also brought up a list of nearby churches

Step 8: I printed these lists off and created a file folder for my search plan (maps, lists of parishes, record of where I've searched and so on) as this will be a long-term project.  

Step 9: Go through each parish and eliminate them as having the records you seek. Eventually you will either have success and find your ancestor(s) or you will discover that your ancestors do not appear in the surviving parish records. 

Step 10: I suggest you create a notebook for this project and make notes as you search each set of records. My notebook lists the Parish, the film number, the dates covered and the condition of the records. As well I noted any McGinnis (Magennis) names I found in case one day I find a connection to my family.

My Research Notebook for Irish Catholic Parish Records

If you are looking for instant results you are almost certain to be disappointed. I have  finished searching 17 parishes for my McGinnis ancestors. I have written in dozens of pages in my notebook. I've found many clusters of McGinnis individuals but none are mine. I will carry on searching until I am satisfied that my ancestors are not to be found or I actually find one! Realistically this will be a long slow task possibly taking months of a few hours each day. 

But my motto is "Leave no stone (aka record) unturned!"

Access Canadian WW2 Military Service Files in a Few Easy Steps

Uncle Clare

A few months ago I sent for the military records of my father's brother, Clarence E. McGinnis. I knew Uncle Clare had been in WW2 as I have several photos of him in uniform. But I never knew where he served, what unit he was in, or what he did during the War.
World War 2 Canadian records are restricted. But they can be accessed and they can include documentation about enlistment, discharge, military units served with, and may also include other documents concerning medical history, medals awarded, personal evaluation reports and dental charts.

Library and Archives Canada holds military service files for those who served after 1918. Their website explanation of who can access what files and how to obtain them is a bit confusing, so I'll share  with you what I did. It was simple.

I wrote a one page letter requesting the complete military service files for [individual's name] who was born [individual's full birth date or estimated year] in [name of city/town plus county and province in Ontario] to parents [names of father and mother].

I included my uncle's death date and a photograph of his tombstone as proof of death. Interestingly enough they actually returned the photo to me!

That was it. I mailed the letter and photo to

ATIP and Personnel Records Division
Library and Archives Canada
395 Wellington Street
Ottawa, ON  K1A 0N4

You can also fax your request to them at this number: 613-947-8456

Your request can be written as a letter or you can print off a blank copy of the Application for Military Service Information form [PDF 663 KB] also available in Rich Text Format [RTF 44,516 KB], which should be filled in, signed and sent by mail or fax.

Huge envelope arrives

After a wait of about 5 months a very large package arrived with Uncle Clare's complete military file. I estimate there are about 80 or more pages.  The wait was not unexpected as it is made clear on the Library & Archives Canada website that they are backlogged and requests can take up to 6 months to fill.
There was a lot of interesting information in the military file for Uncle Clare - such as details of his work history prior to enlisting. It include what he was paid! I wish my dad's files had been as complete.

Lots of pages to read!

I am really pleased to have some more details to add to my knowledge of my uncle. I knew him quite well but he never spoke of his military service or his early years. I suppose I was too young for him to think I'd be interested.
Plus he was quite old-fashioned regarding males vs females and since I was a female he'd be less likely to talk to me about what he would consider "man stuff"  
But I'm really enjoying reading through his files to find out where he went during the war (to England and France) and what he saw and did during that difficult time.
For more information on finding ancestors who were in the Canadian Military during other years you might want to check out The Canadian Military Project

For WW1 personnel files you will be able to view these online very soon. Library and Archives Canada is busy scanning and uploading the full files to the online CEF Searchable database. There are currently 190,000 digitized and freely available.

Finding a Loyalist in the Haldimand Papers (Loyalist Research Part 6)

Previously I talked about the history of Loyalists in Part 1, Land Grants and Requirements for Loyalist Status in Part 2, Land Petitions in Part 3 and Land Records in Part 4 and Loyalist Lists in Part 5. 

Now I want to walk you through finding an ancestor on the challenging set of records called The Haldimand Papers. These important papers were kept by Sir Frederick Haldimand, 1718-1791. The papers document events in North America beginning with the Seven Years War and ending with the settlement by Loyalists after the American Revolutionary War.

Finding an ancestor in the digitized records is a challenge but it can be done and the wealth of information is incredible. The first thing you need to know is that although the papers have not been transcribed or indexed, there is an index to Loyalists found on Heritage Canada's digitized microfilm C-1475. 

When you consult this typed index you will see the individual's name followed by a set of numbers as in the example below. Warning: the film is blurry!

The 3-digit number is the Volume where you will find the original record, followed by the page number.  So in this example above we know that a record for Jonas Larroway is found in all these volumes. Volume 167 for example has 5 pages listed for Jonas.

Sounds easy, right? Wouldn't we just go to whatever film holds Volume 167 and then look for the pages? How I wish it were that easy but it's not. There are 43 digitized films for the Haldimand Papers on Heritage Canada but there is no explanation of what is found in each film. 

A look at Library and Archives Canada also comes up empty. There is nothing found that describes the films and provides a description of each. To complicate things, there are several variations of numbers being used including the Series B transcripts (H-4digits), the Series B transcript volume numbers (B-3digits), the Add MSS 4digits number from the British Library and the WMD film number of the actual papers. 

It took me quite awhile to figure out that the Volume (V) number is the equivalent to a  B number. So in the example above we want to find B-167. But we still don't know what film it is on. I'll share with you that it took me an entire day to figure out what films I needed. Once I figured it out,  I found an impressive set of miscellaneous papers with my ancestors' names receiving rations from the British Government, on Loyalist Muster rolls and more.

Without further ado, here are the steps you need to take to find your own ancestor!

Step 1. Consult the index found on Microfilm C-1475 Four bound volumes of transcripts which relate primarily to Loyalists, together with a typed index have been microfilmed on this reel. The Loyalist volumes in finding aid no. 599 are: Add. MSS. 21765 (B105), 21826 (B166), 21827 (B167), 21828 (B168) and Index. You may find it easier to download the typed index on Collections Canada. It is a PDF file which you can save to your computer.

I should mention that you would be wise to avoid looking for any filmed records (other than the index) in C-1475. The C films are very bad quality and are difficult to read, having been filmed in the 1950s. The H films were filmed in the 1980s and are much better quality. 

Step 2: Consult the PDF conversion chart I found online (and a huge thank you to the author!) which gives conversions from B numbers to the correct film. The author created the following columns: LAC (Library and Archives Canada) reel; Batch #s; B series; Add MSS; WMP reel #

You are looking in the B series column and then the LAC reel number.

So for example looking for B-167  on the Conversion Chart we see this:

We can see that B-167 is found on 2 films, H-1654 and H-1655. Ignore the 21827 as that is the Add MSS number. The important fact here is that B-167 pages 1 to 320 are found on H-1654 but they will be found at the end of that film, not the beginning. There are other Volumes (B numbers) at the beginning of the film. Then pages 321 to the end were filmed on H-1655.

Step 3: Go to the list of Haldimand Papers digitized films on Canadiana.org and scroll down to H-1654. Start the film and note what volume (B number) you are viewing. You can see the source details at the bottom or right hand side of each filmed page, as in the example below:

We are only in B-163 and you want B-167 so you will have to scroll quite a bit further. Once you reach your volume (B number) of interest, simply look for the page numbers you want.

Here is an example of what you might find for an ancestor. This is a 1783 list of Loyalists who settled at Niagara, Upper Canada (present day Ontario) along with the number of household members (by gender and age)